Auctioneers and Estate Agents Bookkeeping Ireland
PRSA Compliance for Estate Agents in Ireland
Auctioneers and estate agents must comply with strict PRSA client-money requirements, trust-account rules and regulatory reporting. Managing deposits, rental income, service charges and maintenance funds requires ongoing PRSA oversight, detailed documentation and audit readiness.
Our outsourced bookkeeping and PRSA accounting service provides a specialist end-to-end solution designed for auctioneers, estate agents and letting agents in Ireland. We ensure your client-fund management, reconciliations and transaction posting remain compliant and inspection-ready.
For ongoing financial visibility you can also use our Management Accounts service.
Our Estate Agents Bookkeeping Services
What Is Included?
Client-Money Accounting
- PRSA trust-account rules
- Deposits and holding deposits
- Rental income and landlord funds
- Service charges
- Maintenance payments
- Secure handling of third-party funds
- Client-ledger management
Client Account Reconciliation
- Monthly reconciliations
- Balancing client ledgers against bank accounts
- Addressing discrepancies
- Audit-ready documentation
- PRSA reconciliation process
PRSA Audit and Inspection Preparation
We prepare structured files for PRSA compliance, including:
- Client-money ledgers
- PRSA reconciliation packs
- Audit-ready transaction trails
- Deposit history
- Inspection documentation
PRSA Compliance and Regulatory Oversight
- Property Services Regulatory Authority rules
- Separation of client and office funds
- PRSA record-keeping
- PRSA-structured reporting
- PRSA-compliant bookkeeping
- Inspection-ready
Office Accounting and Operations
- Office-side bookkeeping
- Marketing and advertising cost tracking
- Sales commissions
- VAT on property services
- Budgeting and operational reporting
New or expanding practices can also use our company-formation service.
Why Auctioneers Outsource
Ongoing PRSA compliance
We structure your bookkeeping around PRSA requirements so you remain compliant throughout the year rather than only preparing for inspection when a deadline approaches. This reduces risk, protects your regulatory status and ensures your books are always inspection-ready.
Protects client-money reputation
Client funds are a central trust element in property services. Correct handling and transparent documentation protects your professional reputation, supports client confidence and demonstrates strong financial stewardship.
Reduces regulatory and operational risk
PRSA compliance failures can trigger warnings, inspection requests or reputational damage. Outsourcing to a specialist provider reduces the risk of non-compliance, incorrect client-money handling or missing documentation.
Removes administrative burden
Property businesses handle a high volume of payments, deposits, landlord balances and rental flows. Outsourcing removes the pressure from internal staff and reduces the administrative workload associated with managing client-money accounts and monthly reconciliations.
Improves audit and inspection readiness
Our documentation, reconciliations and client-ledger files are structured in line with what PRSA expect to see during inspection. This can significantly shorten review time, reduce queries and ensure your records are easy to follow.
Predictable, monthly fixed costs
We operate a clear, transparent outsourced bookkeeping pricing model. This turns previously unpredictable accounting costs into a fixed monthly business expense and avoids periodic spikes in accounting fees around audits or inspections.
Who This Service Is Suitable For:
- Auctioneers
- Estate agents
- Letting agents
- Property managers
- Rental management firms
- New or expanding practices
If you have employees, you may also require our Payroll support
Why Auctioneers Outsource
Step 1: PRSA Onboarding
Step 2: Bookkeeping and Posting
Step 3: Monthly Reconciliation
Step 4: PRSA Compliance Monitoring
Step 5: Audit and Inspection Files
Step 6: Ongoing Support
Frequently Asked Questions
Do you manage PRSA client-money requirements and trust accounts?
Yes. Our bookkeeping and reconciliation processes are structured around PRSA trust-account rules and client-money handling regulations. We ensure deposits, rental income, landlord payments and maintenance expenses are recorded correctly and remain inspection-ready at all times.
Do you manage rental income and landlord client funds?
Yes. We manage ongoing rental funds, landlord payments, maintenance invoices, and deposit transactions. We ensure every movement of client money is documented and controlled in accordance with PRSA expectations and trust-account requirements.
Do you support PRSA inspections, audits and compliance reviews?
Yes. We prepare structured documentation, reconciliation records, and audit-ready client-money schedules aligned to PRSA requirements. We can also help you gather documentation or prepare ledger structures if you expect an inspection.
Can you provide monthly client-account reconciliations?
Yes. We prepare monthly reconciliations that balance client ledgers against bank statements, identify discrepancies, and ensure funds are handled in line with PRSA guidelines. These also assist greatly during compliance inspections.
Do you support letting agents and rental-only businesses?
Yes. Our service is suitable for letting agents, rental management businesses and property management companies as well as sales-focused auctioneers. The accounting principles and PRSA rules apply to all regulated activities involving client funds.
What if my bookkeeping has fallen behind or PRSA rules were not followed correctly?
We regularly assist firms who need to bring records up to date or restructure bookkeeping to meet PRSA requirements. We can work through historic periods, re-organise client ledgers and prepare files in preparation for inspection or year-end review.
Can you integrate with our current property or letting software?
In most cases yes. We can work with the majority of accounting and property management systems used in Ireland, including software that supports rental income, landlord balances, deposits, client ledgers and payment tracking.
Do you replace our accountant or PRSA auditor?
No. We support them by keeping your bookkeeping and client money records inspection-ready throughout the year. This reduces queries at year-end and can speed up PRSA audit processes significantly.
Are there minimum contract periods or setup fees?
We offer flexible outsourced support and scalable pricing depending on transaction volume, number of client accounts and the complexity of your property activities. No long-term commitment is required for most firms.
Schedule A Consultation
If you are looking at a business startup, our team can review your situation and advise on the most efficient approach.
